Purchase Orders

Purchase Order Management.

Create POs manually or let AI generate them from your estimates. Track from order to delivery.

Purchase Order Management
Purchase orders with vendor tracking and delivery status
How It Works

Get started in 4 simple steps.

1

Create PO

Enter vendor details, payment terms, and line items. Or let AI generate POs from your estimate materials.

2

Send to Vendor

Email a professional PDF to your vendor directly from MEPSub.

3

Track Status

Follow each PO: Draft → Sent → Acknowledged → Shipped → Received.

4

Manage Delivery

Track expected vs actual delivery dates, lead times, and shipping details.

Key Features

Built for MEP professionals.

🤖

AI from Estimates

AI analyzes your estimate materials and groups items by vendor, creating POs automatically.

📧

Email to Vendor

Send professional PO PDFs directly to vendors with your company branding.

📊

Status Tracking

Color-coded status badges: Draft, Sent, Acknowledged, Shipped, Received, Cancelled.

📋

Line Items

Description, part number, manufacturer, quantity, unit, price — with live total calculation.

📅

Delivery Tracking

Expected delivery dates, actual arrival, lead time monitoring.

💰

Cost Overview

Total outstanding PO value, items by vendor, and project-level procurement summary.

Why MEPSub?

Before vs after.

😩 Without MEPSub

  • ❌ POs created in Word documents
  • ❌ No delivery tracking system
  • ❌ Manual vendor communication
  • ❌ No link to estimates or budgets
  • ❌ Paper-based receiving

🚀 With MEPSub

  • ✅ AI-generated POs from estimates
  • ✅ Real-time delivery tracking
  • ✅ Direct email to vendors
  • ✅ Full estimate-to-PO traceability
  • ✅ Digital status management

Ready to try Purchase Orders?

Start your free trial — no credit card required.

Start Free →