Estimates, submittals, invoices, RFIs, change orders, purchase orders, proposals, RFQs, crew management, pricing intelligence, AI chat — the complete MEP project management platform. Built for mechanical, electrical, and plumbing contractors.
Stop juggling spreadsheets, email chains, and disconnected tools. MEPSub connects your entire workflow from the first estimate to project closeout.
Create detailed estimates with sections, line items, assemblies, and reusable templates. AI-powered scope of work generation. Track bids through a visual pipeline — Draft → Bidding → Approved → Awarded. One-click conversion to projects.
Bid ManagementAI-powered submittal management with spec book parsing, CSI MasterFormat database (145 sections, Div 21-28), GC review portal, PDF packages, cover pages, transmittals, and automated tracking from submission to approval.
Core WorkflowGenerate invoices directly from approved estimates. Track payments, manage Schedule of Values (SOV) with progress billing, invoice approval workflows, and send professional PDF invoices via email. AIA-style and custom templates.
FinancialBuilt-in cost book with 13,000+ material prices across 39 CSI sections. Regional cost factors, BLS labor rate integration, FRED material indices, and AI-verified pricing. Browse, search, and import costs directly into estimates.
Cost DataCreate, track, and resolve Requests for Information. AI-drafted questions, response tracking, priority levels, deadline monitoring, and full audit trail. Never lose an RFI in email again.
CommunicationDocument scope changes with AI-generated justifications. Track cost impact, approval workflows, and link to original estimates. Keep a clear financial trail of every project modification.
Change ManagementGenerate POs from estimates with one click. Track material procurement, manufacturer details, quantities, and delivery status. Keep procurement linked to projects and estimates.
ProcurementComplete project closeout with automated O&M manual compilation, closeout checklists, distribution lists, and submittal packages. AI searches manufacturer websites and downloads official documentation automatically.
CloseoutFormal transmittal management with customizable templates, cover pages, and tracking. Package submittals, drawings, and documents into professional transmittals with full delivery confirmation.
DocumentationCentralized document management with version control and AI-powered datasheet search across 218+ manufacturers. Find cut sheets, spec sheets, and technical data instantly. Upload, annotate, and organize project files.
File ManagementPre-built estimate assemblies for common MEP configurations — piping runs, electrical panels, HVAC units. Save your own assemblies and estimate templates. Insert entire sections with one click.
ProductivityManage your entire contact network — GCs, architects, engineers, suppliers, and subcontractors. Quick access from any module with company profiles, communication history, and one-click email or phone.
CRMFormal value engineering workflow. Submit product substitutions with cost savings analysis, performance equivalency documentation, and approval tracking. Link to submittals and specs automatically.
Value EngineeringReal-time command center with estimate pipeline, financial summary, needs-attention items, and cross-module activity feed. Project-level reports, company-wide analytics, and exportable data.
AnalyticsBuilt-in support ticket system with SLA tracking, 47+ searchable help articles, in-app feedback, and direct communication with the MEPSub team. Get help without leaving the platform.
SupportTrack your field workforce with daily logs, timesheets, and time tracking. Log crew hours per project, manage attendance, and keep a detailed record of daily site activities. Built for foremen and project managers in the field.
Field OpsSend Requests for Quotation directly to suppliers and subcontractors. Track quote responses, compare pricing, and award bids — all linked back to your estimates and projects for a complete procurement trail.
ProcurementCreate branded, professional project proposals separate from your estimates. Customize cover pages, scope summaries, terms, and company branding. Send polished proposals to GCs and owners before the formal bid.
Business DevBuild estimates with sections, assemblies, cost book pricing, AI scope of work, and professional PDF output
Track through pipeline view. When approved, convert to project with one click — all data carries over
Submittals, RFIs, change orders, POs, transmittals — all linked with AI assistance at every step
Generate invoices from estimates, manage SOV progress billing, track payments and approvals
O&M manual builder, closeout checklists, transmittals, distribution lists — complete closeout documentation
Not generic AI. MEP AI — trained on construction workflows, CSI specifications, and MEP industry standards. Available across every module.
Full conversational AI built into the platform. Ask questions about specifications, get help with estimates, troubleshoot installations, or draft any construction document. Multiple AI models — choose between Opus 4.6 (premium), Sonnet 4.6 (default), and Haiku 4.5 (fast).
Upload construction specification PDFs — even scanned documents with OCR. AI reads every section, identifies required products, acceptable manufacturers, and automatically generates your submittal register with CSI codes.
AI cross-references your estimates against the 13,000+ item cost book, BLS labor rates, and market data. Get flagged when prices seem off, with suggested corrections and regional cost factor adjustments.
Generate professional SOW documents from your estimate line items with one click. AI analyzes materials, quantities, and project context to create comprehensive, contractor-ready scope descriptions.
Describe the issue in plain English — AI drafts professional RFIs with proper construction language. Generate change order justifications with cost impact analysis and scope documentation.
AI suggests alternative products with cost savings analysis, performance equivalency reasoning, and manufacturer comparisons. Formal substitution request workflow with approval tracking.
Upload construction drawings and AI automatically classifies each page — mechanical, electrical, plumbing, structural, or architectural. Organize drawing sets instantly without manual sorting.
AI searches manufacturer websites for official O&M manual PDFs for all installed equipment. Downloads, organizes, and compiles them into a complete closeout package automatically.
Find manufacturer datasheets, cut sheets, and technical specifications across 218+ manufacturers instantly. AI indexes documents and matches products to your submittal requirements.
Procore is built for general contractors — not subs. ServiceTitan and Housecall Pro are residential dispatch tools — not commercial construction. Spreadsheets don't scale. MEPSub is the only platform built from the ground up for commercial MEP subcontractors doing real projects with GCs, submittals, specs, and contracts.
| Feature | MEPSub | Procore | ServiceTitan | Housecall Pro |
|---|---|---|---|---|
| MEP-specific database (CSI Div 21-28) | ✓ 145 sections | ✗ | ✗ | ✗ |
| Built-in cost book (13K+ items) | ✓ | ✗ | Pricebook only | Pricebook only |
| AI spec book parsing with OCR | ✓ | ✗ | ✗ | ✗ |
| AI chat assistant | ✓ | ✗ | ✗ | ✗ |
| Estimate → Project → Invoice flow | ✓ | Partial | ✓ Service only | ✓ Service only |
| Regional pricing & labor rates | ✓ BLS + FRED | ✗ | Partial | ✗ |
| Submittals & GC review workflow | ✓ | Partial | ✗ | ✗ |
| RFIs, change orders & submittals | ✓ | ✓ | ✗ No commercial | ✗ No commercial |
| GC review portal (no account needed) | ✓ | Requires login | ✗ | ✗ |
| SOV & progress billing (AIA-style) | ✓ | ✓ | ✗ | ✗ |
| O&M manual builder (AI) | ✓ | ✗ | ✗ | ✗ |
| Closeout management & transmittals | ✓ | Partial | ✗ | ✗ |
| Crew, timesheets & daily logs | ✓ | Partial | ✓ | ✓ |
| RFQs & proposal builder | ✓ | ✗ | ✗ | Partial |
| Mobile PWA (works offline) | ✓ | App required | App required | App required |
| Starting price | Free | $499/mo+ | ~$250/tech/mo | $79/mo + add-ons |
See exactly how MEPSub stacks up against each platform — feature by feature.
No per-user fees. No setup costs. Cancel anytime.
All plans include PDF generation, GC Review Portal, pipeline views, cost book access, and secure file storage. · Annual billing: Starter $470/yr · Professional $1,430/yr · Enterprise $3,830/yr (save ~20%)
Estimates, submittals, invoices, RFIs, change orders, purchase orders, proposals, RFQs, crew management, pricing intelligence, AI chat — the complete MEP workflow powered by AI.